KoboToolbox Bulk Permission Updater

📤 Export Current Permissions

Download existing permissions as TSV template

📋 How to Export

Fill in the Configuration section above
Click "Export Permissions" to download current permissions
The file will be in the same format as the template
Note: Multiple filter values are comma-separated (e.g., val1,val2,val3)
Make your changes in Excel/Google Sheets
Upload the modified file below to update permissions

Exporting...

📋 Permission Template

Download the blank template to get started

📌 Template Guide

Use TRUE or FALSE for all permission columns
Full permissions (e.g., view_submissions) grant access to ALL submissions
Partial permissions require both the permission flag AND filter field/value
Don't use both full and partial for the same action (they're mutually exclusive)
Common filter fields: _submitted_by, organization, region
Multiple filter values: Separate with commas: org1,org2,org3

Template Columns (21 total)

username

KoboToolbox username

view_form

View form design

edit_form

Edit form design

manage_project

Full project management

add_submissions

Add new submissions

view_submissions

View all submissions

edit_submissions

Edit all submissions

delete_submissions

Delete all submissions

validate_submissions

Validate all submissions

partial_view

View filtered submissions

partial_view_filter_field

Filter field for view

partial_view_filter_value

Filter value for view

partial_edit

Edit filtered submissions

partial_edit_filter_field

Filter field for edit

partial_edit_filter_value

Filter value for edit

partial_delete

Delete filtered submissions

partial_delete_filter_field

Filter field for delete

partial_delete_filter_value

Filter value for delete

partial_validate

Validate filtered submissions

partial_validate_filter_field

Filter field for validate

partial_validate_filter_value

Filter value for validate

Example Users in Template

steve_kobo - Full Admin

Has all permissions to view, edit, manage, and validate everything

bob_kobo - Partial Access

Can view form and add submissions. Can view and validate only where organization=bar

alice_viewer - Own Submissions Only

Can only view submissions she created (_submitted_by=alice_viewer)

🔐 KoboToolbox Bulk Permission Updater